An IT manager discovered that hundreds of pages of printed materials are being recycled each day because the materials are left on the printer tray instead of being picked up by users. Which of the following would BEST prevent this waste?
A.
Send friendly reminders to not print unnecessarily.
B.
Enable duplex printing to reduce paper utilization.
C.
Bill each department for the excess material cost.
D.
Require a code or badge before releasing a print job.
Chat GPT Answer:
D. Require a code or badge before releasing a print job.
Requiring a code or badge before releasing a print job is an effective method to control and monitor printing activities. Users would need to authenticate themselves before the printer produces the documents, reducing the likelihood of forgotten or abandoned print jobs being left on the printer tray. This not only helps in preventing waste but also enhances security by ensuring that sensitive documents are not left unattended.
Would a user really care if their department was getting billed? Probably not unless it was coming out of their personal paycheck. That is why I thought D would be a deterrent, because people who aren't picking up their print jobs are probably going to be too lazy to go to the printer and scan their badge. They obviously didn't need the print-out that bad if they're leaving it there.
If the user stands in front of the printer, he has to authentify himself by a card or PIN, klick on the print job and only after that the printer prints his documents. That would avoid the printing of not necessary documents
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