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Exam MS-500 topic 4 question 42 discussion

Actual exam question from Microsoft's MS-500

Question #: 42
Topic #: 4

HOTSPOT -
You have a Microsoft 365 subscription.
You are creating a retention policy named Retention1 as shown in the following exhibit. (Click the Exhibit tab.)

You apply Retention1 to SharePoint sites and OneDrive accounts.
Use the drop-down menus to select the answer choice that completes each statement based on the information presented in the graphic.
NOTE: Each correct selection is worth one point.
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Suggested Answer:

by kiketxu at March 16, 2021, 11:27 p.m.

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pete26

Highly Voted 2 years, 11 months ago

The policy is set for two years and it is based on when the file was created not when modified. Shouldn’t the answer for the first question be “Deleted on January 1, 2021”?

upvoted 34 times

Broesweelies

2 years, 10 months ago

Exactly, there is another exam question exactly like this in this dump that has the option set as ''last modified'', then the given answer would be correct. Now correct answer is :Deleted on jan 1, 2021.

upvoted 9 times

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kiketxu

Highly Voted 4 years, 5 months ago

1.- Retained 2.- Can recover the file until the Recycle Bin retention period expired (93 days). Because the question says "the user", so the user can't recover a file from the "Preservation hold library". "If the content is modified or deleted during the retention period, a copy of the original content as it existed when the retention policy was assigned is created in the Preservation Hold library. There, the timer job identifies items whose retention period has expired. Those items are moved to the second-stage Recycle Bin, where they're permanently deleted at the end of 93 days. The second-stage Recycle Bin is not visible to end users (only the first-stage Recycle Bin is), but site collection admins can view and restore content from there." https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide

upvoted 33 times

chaoscreater

4 years, 1 month ago

Agreed. File will be deleted based on last modified date, so user won't be able to recover it on March 1st 2021. However, the file will be recoverable by admin.

upvoted 1 times

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arunjana

4 years, 3 months ago

Awesome. Perfect explanation

upvoted 1 times

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chaoscreater

4 years, 1 month ago

Actually, I don't 100% agree with your explanations for the 2nd question. You are contradicting yourself. Content in a Sharepoint document library will be moved to the 1st-stage Recycle Bin within 7 days of disposition, and then after 7 days the content is moved to the 2nd-stage Recycle Bin and after 93 days it gets permanently deleted. "Users" can access the 1st-stage recycle bin, but only admins can access the 2nd-stage recycle bin. So your answer "Can recover the file until the Recycle Bin retention period expired (93 days)" is wrong, because the question is asking about the user, not admin.

upvoted 1 times

chaoscreater

4 years, 1 month ago

I'm assuming that the question is talking about 1st stage recycle bin, in which case the answer would be correct, but your explanation for the answer is wrong.

upvoted 3 times

chaoscreater

4 years, 1 month ago

I wish there is an edit or delete button on this site... I read the documentation again and the answer for the 2nd question just doesn't make sense at all. Take a look at this image from the documentation closely: https://docs.microsoft.com/en-us/microsoft-365/media/retention_diagram_of_retention_flow_in_sites.png?view=o365-worldwide "If the content is NOT modified or deleted during the retention period, the timer job moves this content to the first-stage Recycle Bin at the end of the retention period." Let's say a user creates a document today and the retention policy is applied to it. The retention policy says to retain for 2 years and delete the file after that point. If the user does NOT modify or create the file, then at the end of the 2 years, the file gets moved to the first stage recycle bin. A 93 day retention period is applied here (kinda like a grace period). Assuming the user does NOT delete the file from the first stage recycle bin, or empty the first-stage recycle bin, then the user has up to 93 days to recover the file from the first-stage recycle bin. Based on the above, the answer WOULD be correct. HOWEVER, the question is saying that the user MODIFIES the file, so the above does NOT apply.

upvoted 2 times

chaoscreater

4 years, 1 month ago

Based on the above, the answer WOULD be correct. HOWEVER, the question is saying that the user MODIFIES the file, so the above does NOT apply. In the documentation, it talks about: "If the content IS MODIFIED OR DELETED during the retention period, a copy of the original content as it existed when the retention settings were assigned is created in the Preservation Hold library...." In other words, the file does not even go into a first-stage recycle bin. Users do not have access to the Preservation Hold Library and they do not have access to the 2nd-stage recycle bin. So if the answer is that user can recover from the recycle bin, then it does not make sense...

upvoted 2 times

Joshing

4 years ago

I think you are getting confused with this one. The retention policy doesn't stop the user deleting the file. Just when they delete the file a copy is created and stored in the preservation hold. This copy is retained for 2 years from when the file was last modified. The user will still have their original of the file in their first stage recycling bin. Maximum days for the recycling bin retention is 93 days. So the user can actually recovery it for this retention period but after which the only way to recover would be the Preservation hold. The other two statements make no sense as the user won't be able to recovery the file for any of those dates due to not having access to the Preservation Hold and their Recycling Bin retention being over.

upvoted 3 times

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abrub

Most Recent 2 years, 5 months ago

- Deleted 1/21 - Recycle bin The retention policy in Azure is based on the creation time of an item, not the last modified time. Therefore, if a file is modified every 6 months but was created more than 2 years ago, it will be subject to deletion by the retention policy.

upvoted 5 times

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tranten

2 years, 6 months ago

I would consider this applies for 1, meaning it would be deleted on January 1, 2021: "If the retention period is based on when the content was created, when labeled, or when an event starts, each version has the same expiration date as the original document. The original document and its versions all expire at the same time." https://learn.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide

upvoted 2 times

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rick001

2 years, 6 months ago

1.- Deleted on January 1,2021 - since its 2 years from creation and not from modify date. 2.- Can recover the file until the Recycle Bin retention period expired (93 days). Dates are not getting triggered because the file will be long deleted when removed from the Recycle bin after 93 days.

upvoted 3 times

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AWpkl

2 years, 7 months ago

Trying to aggregate info here, seems to be some confusion with a similar question. 1. Deleted on January 1, 2021. Retention policy is retain for 2 years from creation date and auto-delete, it does not care if the user is modifying it. 2. Operative statement here is 'the user can'. Deleting a sharepont file in retention makes a copy in the preservation hold folder until retention expires. The USER can recover from the main recycle bin until the file expires there, but an admin would be needed to recover the file from preservation hold. It would be retained for 2 years (in preservation hold), but the user would only be able to recover for 93 days.

upvoted 4 times

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examdog

2 years, 8 months ago

1. deleted on January 2021 2. can recover the file until January 1, 2021. Basically, deleted files are still subject to the original item's retention policy (but the second-stage Recycle Bin retention policy yet). If the content is modified or deleted during the retention period, a copy of the original content as it existed when the retention policy was assigned is created in the Preservation Hold library. "There, the timer job identifies items whose retention period has expired." Those items are moved to the second-stage Recycle Bin, where they're permanently deleted at the end of 93 days. The second-stage Recycle Bin is not visible to end users (only the first-stage Recycle Bin is), but site collection admins can view and restore content from there." https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide

upvoted 1 times

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Anonymousse

2 years, 10 months ago

Everyone seems to be answering the question as if the file is tracking from changes. It's going to be deleted after 2 years from CREATION date. So the answer to question one is NOT retained. Am I missing something?

upvoted 9 times

skycrap

2 years, 8 months ago

Agree with you. It doesn't matter if the file is modify, after 2 years will be deleted from preservation hold. Second answer is correct.

upvoted 1 times

skycrap

2 years, 8 months ago

I mean: can recover from rec bin...

upvoted 1 times

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mkoprivnj

3 years, 8 months ago

1.- Retained 2.- Can recover the file until the Recycle Bin retention period expired (93 days).

upvoted 5 times

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Rstilekar

3 years, 9 months ago

Too much confused what are the right answer for 2nd one even after reading it in whole - https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide Can anyone explain it in better ways... easy to understand?

upvoted 2 times

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