Exam MS-101 topic 3 question 16 discussion

I think YES-YES-NO because retention with over deletion and retention is for 4 years....

No. Yes. No. Only Policy 2 is in effect as retention wins over deletion. Setting ‘Do you want us to delete it after this time’ to ‘No’ will not preserve all content forever. This just means the 4-year retention policy will not act on it after 4 years if the content is NOT deleted during the retention period. On the other hand, if a user deletes a file during the 4 year retention the file WILL BE deleted after 4 years + 93 days in the second stage recycle bin. https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide Find the section ‘Content paths for retain-only retention policy’ So the latest recovery date by admin for a file deleted by a user will be: Jan 1, 2018 + 4 years + 93 days = April 3rd 2022.

Box 1: No. The file will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder. An administrator would need to recover the file. Box 2: Yes. The file will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder. An administrator will be able to recover the file. Box 3: Yes. 2018 to 2023 is five years. Policy2 has a retention period of four years. However, Policy2 is configured to not delete the files after the four-year retention period. Reference: https://docs.microsoft.com/en-us/office365/securitycompliance/retention-policies#the-principles-of-retention-or-

1. YES -> retention takes precedence over deletion and longest retention wins (4 years) 2. YES -> Retention is 4 years. Document will no longer be in users view since it was deleted, but an admin can recover it. 3. NO -> A user deleted the document. The delete action that was suspended while the retention action was in effect (4 years) but now applies and document is permanently deleted. Read example of the first principle: https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence

Box 1 : No. retention wins over deletion (but it does not mean the file will not be deleted, il will deleted and hidden from the users view but still recoverable by admin from the recoverable items folders until the content reach 4 years Box1: No The file will be deleted from users view but still retained in the recoverable items folder. adm would need to recover the file Box2 : Yes : addmin will be able to recover the file Box3: Yes 2018 to 2023 five years (not delete after 4 years)

Yes | The files have to policies assigned. The policy is set to retain the document for 4 years, then delete immediately (because it's passed the 2 year deletion configuration). Retention wins over deletion. Yes | Same as above, concerning retention, it's still within 4 years. The purpose of retention is to store the document, regardless if the user deletes the document or not. No | The document will be 'soft' deleted on January 1, 2023 and after 93 days the document will be permanently deleted.

https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide "At a high level, you can be assured that retention always takes precedence over permanent deletion, and the longest retention period wins. These two simple rules always decide how long an item will be retained." As a result of this link from Microsoft, my answers are: 1. Yes - Retention over deletion, so the retention of 4 years wins over the deletion. 2. Yes - "If someone deletes a document that must be retained, it goes into the preservation hold library. Although users cannot access the preservation hold library, its content is indexed and discoverable and available for searching". As a result of this, the file will be recoverable. 3. No - The retention period ends and the deletion policy is set to delete files over 2 years old. Therefore, in 2022 the file will be deleted and no longer available in April 2023. Answers - YYN

I thin N-Y-N First 'N' because the delete will be performed but the file will then be retained out of user sight: https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide Retention wins over deletion. Content won't be permanently deleted when it also has retention settings to retain it. While this principle ensures that content is preserved for compliance reasons, the delete process can still be initiated (user-initiated or system-initiated) and consequently, might remove the content from users' main view. However, permanent deletion is suspended.

I think the answer is Y, N, N. Retention wins over deletes. So the only policy in effect (for retention) for OneDrive (OD) files is Policy 2. Q1: Answer Y. User creates a file in OD in 2018, it'll be there for 4+ years and users will be able to access it in 2020. Q2: Answer = N. User deletes file from OD. The DELETION policy now wins over the retention policy because it was manually deleted. Since the deletion policy is 2-years from creation date, +93 days in the recycle bin, that puts the maximum recovery time at April 3, 2020. Q3: Answer = N. Again, creation time is Jan 1 2018, then the user deletes the file. The DELETION policy wins over retention. Follwing Q2 the maximum retention time is April 3, 2020. An admin can NOT recover the file on April 15, 2023. Reference: - https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence

NO-YEs-NO

this may help. https://docs.microsoft.com/en-us/microsoft-365/media/principles-of-retention.png?view=o365-worldwide

Answer choices explanation - 1st NO - "Regardless of how policy2 is applied, policy1 deletes the document and is placed at the recoverable items folder after the first year which is hidden to the user." - in this case, first answer is also NO, since the users can't see the file in the secure location, where it will be retained according to policy2 until the 4 years pass. 2nd YES - deleted file will be kept in Preservation Hold Library until Policy2 is expired (this is within 4 years), therefore an administrator can recover the file on Apr 15, 2020. 3rd YES - Although the last one has the file at five years old (2018 - 2023), Policy2 in configured to NOT Delete the files after the four-year retention period.

Retention wins over deletion. Suppose that one retention policy is configured to delete Exchange email after three years, but another retention policy is configured to retain Exchange email for five years and then delete it. Any content that reaches three years old will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder until the content reaches five years old, when it is permanently deleted.

YES YES YES because retention action always takes precedence. https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence

This is the same question as in MS-100 (Question #38 Topic 4) Correct answer is Yes, Yes, No.

So if the question was on the exam, what are the right y/n answers?

Hmm, so, Retention wins over Deletion - good, but can anybody on the planet tell, because Microsoft does NOT tell any single word (I checked) - what will happen with Deletion Policy AFTER winning Retention Policy is no more in place (times out) while Deletion Policy is still there? In this case, after 4 years of winning Retention Policy lapsed, it is NOT applied anymore, then Deletion Policy is STILL applicable?? Because Deletion is after 2 years, so will it WAIT winning Retention to time-out? Oh, when Microsoft, for theirs 50 years, will finally document things PROPERLY? Blue dreams for ages, I know... :)