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Exam MS-100 topic 5 question 39 discussion

Actual exam question from Microsoft's MS-100

Question #: 39
Topic #: 5

HOTSPOT -
You have retention policies in Microsoft 365 as shown in the following table.

Policy1 is configured as shown in the Policy1 exhibit.

Policy1 -

Policy1 is configured as shown in the Policy2 exhibit.

Policy2 -

For each of the following statements, select Yes if the statement is true. Otherwise, select No.
NOTE: Each correct selection is worth one point.
Hot Area:

Show Suggested Answer

Suggested Answer:

1. Retention wins over deletion. Suppose that one retention policy says to delete Exchange email after three years, but another retention policy says to retain
Exchange email for five years and then delete it. Any content that reaches three years old will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder until the content reaches five years old, when it is permanently deleted.
2. The longest retention period wins. If content is subject to multiple policies that retain content, it will be retained until the end of the longest retention period.
Box 1: No.
The file will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder. An administrator would need to recover the file.
Box 2: Yes.
The file will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder. An administrator will be able to recover the file.
Box 3: Yes.
2018 to 2023 is five years. Policy2 has a retention period of four years. However, Policy2 is configured to not delete the files after the four-year retention period.
Reference:
https://docs.microsoft.com/en-us/office365/securitycompliance/retention-policies#the-principles-of-retention-or-what-takes-precedence

by Wearsy at May 4, 2021, 11:16 p.m.

Comments

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AnoniMouse

Highly Voted 4 years, 1 month ago

I don't get it, deletion is after 7 years, but retention is for 4 years. So a file on Jan 2018 will still be available on Feb 2020 (only 2 years passed), so why the answer is NO?

upvoted 10 times

chaoscreater

3 years, 11 months ago

Deletion is after 1 year, not 7 years.......read the question again

upvoted 1 times

stromnessian

3 years, 10 months ago

Retention wins.

upvoted 3 times

stromnessian

3 years, 10 months ago

OK, I see - you're right, it would be deleted from the users' view.

upvoted 2 times

MessageMeThis

3 years, 9 months ago

The pic for Policy1 shows the wrong drop downs enabled/greyed out. The drop downs to set the delete time are greyed out even though that option is selected. Makes it seem like the drop downs above the delete radial are what's setting the time frame. It's a bit confusing and it got me as well until I read these comments.

upvoted 2 times

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allesglar

Highly Voted 3 years, 7 months ago

I vote for Y,Y,N Third answer is imo also wrong. It doesnt really matter if the second policy does not delete the documents after the retention period, they wont be retained if deleted and therefore the first policy applies.

upvoted 10 times

allesglar

3 years, 6 months ago

After more digging I'll go for N,Y,N. Indeed the users are not able to access the documents as it gets deleted automatically, only admins has access to it. Q3 is N and here is the reason: A timer job periodically cleans up the Preservation Hold library. For content that has been in the Preservation Hold library for more than 30 days, this job compares the content to all queries used by the retention settings for that content. Content that is older than their configured retention period is then deleted from the Preservation Hold library, and the original location if it is still there. This timer job runs every seven days, which means that together with the minimal 30 days, it can take up to 37 days for content to be deleted from the Preservation Hold library. https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide

upvoted 1 times

Feyenoord

2 years, 3 months ago

Yes but retention wins over deletion, so the item won't gert deleted after 1 year. I'l stick to YYN

upvoted 1 times

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vanr2000

Most Recent 2 years, 1 month ago

The answer is simple, Y,Y,N At a high level, you can be assured that retention always takes precedence over permanent deletion, and the longest retention period wins. These two simple rules always decide how long an item will be retained. https://learn.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide

upvoted 1 times

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Meebler

2 years, 2 months ago

GREAT QUESTION BY MS, designed to deceive but very common in real life scenarios. for those who do not have a live environment, the answer is: N,Y,Y... here is why: N - Retain always wins over Deletion for sure. However, After 1 yr, the file will be deleted and retained in the recoverable location where it is not accessible by Users. Y - The File has up to 4 retention years and admins have access to the recoverable folder, allowing them to restore till Jan 1st, 2022. Y - Retention is designed to hold for 4 years, however, the "...delete after this time.." radio button is set to false. So files will remain in the recoverable path. Explanation for Third Answer: If the retention policy expires and the "Do you want to delete after this time?" option is set to "No", the expired items will not be automatically deleted. Instead, they will remain in the recoverable location, and the organization's administrators or users (with appropriate permissions) can manually delete, recover, or take other actions on the items as needed.

upvoted 1 times

Meebler

2 years, 2 months ago

The explanation for First Answer: (N) For SharePoint Online and OneDrive for Business, when a document is moved to the Preservation Hold library or the site collection Recycle Bin, it is no longer directly accessible by the end user through the regular document library or OneDrive folder. However, users with appropriate permissions can access the site collection Recycle Bin to recover deleted items. The Preservation Hold library, on the other hand, is typically accessible only by administrators and not by regular users. In summary, while users may not have direct access to items in recoverable locations, they can often recover these items through specific features or with the assistance of an administrator.

upvoted 2 times

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Y2

2 years, 7 months ago

retention policies are not mentioned in the ms100 exam skills breakdown. it only shows up in ms101

upvoted 1 times

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tcmaggio

3 years, 5 months ago

YYN for me!

upvoted 5 times

jill44

3 years, 5 months ago

I agree!

upvoted 2 times

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GoodLookingConsultant

3 years, 6 months ago

On Exam Nov 12

upvoted 2 times

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Eggsamine

3 years, 7 months ago

MS-101?

upvoted 2 times

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TimurKazan

3 years, 8 months ago

I would choose Y,Y,N

upvoted 4 times

TimurKazan

3 years, 7 months ago

incorrect

upvoted 1 times

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MartiFC

3 years, 9 months ago

Sorry but I don't understand the answers of first ask. "If a user creates a file..." no say DELETE, say CREATE, so why you don't access the file?

upvoted 4 times

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Notorious19

3 years, 10 months ago

I don't get it, if both policy 1 and 2 are applied to OneDrive, and retention wins over deletion, how come the user is not able to access the file 2 years after it was created? should it not be retained for 4 years?

upvoted 4 times

joergsi

3 years, 4 months ago

It's in the 1. trashbin, only accessible for the admin not for a user.

upvoted 1 times

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stromnessian

3 years, 10 months ago

YYN would be my guess.

upvoted 2 times

stromnessian

3 years, 10 months ago

On second thoughts NYN

upvoted 4 times

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Wearsy

4 years, 1 month ago

Poor explination since there is no 'recoverable items' folder within OneDrive however after research this answer looks to be correct. So the first retention policy will run and delete the file from user 1's OneDrive, however policy2 will keep a copy of the file indefinitely, going off the screenshot

upvoted 3 times

chaoscreater

3 years, 11 months ago

Man are you guys blind or what? File is not kept "indefinitely". It is kept for 4 years

upvoted 1 times

chaoscreater

3 years, 11 months ago

Sorry I missed the part where it says never delete after the 4 years period, which basically keeps the file indefinitely. You're right.

upvoted 2 times

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michszym

3 years, 11 months ago

Where you found that 1st policy delete file from user? see section "The principles of retention, or what takes precedence?" here: https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide - and this sentence: "The outcome isn't which single retention policy or single retention label wins, but how long an item is retained (if applicable) and when an item is deleted (if applicable). These two actions are calculated independently from each other, from all the retention settings applied to an item." I think Files from OneDrive will retain for 4 years and delete after this date because of Policy1 So in my opinion answers should be: Y, Y, N

upvoted 2 times

chaoscreater

3 years, 10 months ago

After a bit more researching and reading, I believe you are correct here. - You can apply multiple retention policies to a file. - You can apply only one retention label to a file. - You can combine retention policies and label on the same content. - The delete action from a retention label always takes precedence over the delete action from a retention policy. - When there is a conflict between policies and label, the outcome isn't which single retention policy or single retention label wins, but how long an item is retained (if applicable) and when an item is deleted (if applicable). These two actions are calculated independently from each other, from all of the retention settings that are applied to an item. 1. Retention wins over deletion 2. Longest retention period wins 3. Explicit wins over implicit for deletions 4. Shortest deletion period wins - Content won't be permanently deleted when it has deletion policy and also retention policy applied to it. The delete process is still initiated and can remove the content from user view and searches. For example, a Sharepoint document is moved from the original folder to the Preservation Holds folder. However, permanent deletion is suspended.

upvoted 4 times

chaoscreater

3 years, 10 months ago

Example: An email message is subject to a retention policy for Exchange that is configured to delete items after three years and it also has a retention label applied that is configured to retain items for five years. The email message is retained for five years because this retention action takes precedence over deletion. Any content that reaches three years old will be deleted and hidden from the users' view, but still retained in the Recoverable Items folder until the content reaches five years old, when it is permanently deleted. The email message is permanently deleted at the end of the five years because of the delete action that was suspended while the retention action was in effect. From <https://docs.microsoft.com/en-us/microsoft-365/compliance/retention-policies-sharepoint?view=o365-worldwide> From <https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence>

upvoted 2 times

Alv86

3 years, 2 months ago

So the answer is NYN

upvoted 2 times

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michszym

3 years, 10 months ago

Ok I change my mind after read chaoscreater posts, so it shoud be NYN - after 4 years file from OneDrive will be deleted because of Policy1

upvoted 2 times

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