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Exam MS-203 topic 1 question 40 discussion

Actual exam question from Microsoft's MS-203
Question #: 40
Topic #: 1
[All MS-203 Questions]

DRAG DROP -
You have a Microsoft Exchange Online tenant.
A user named User1 has an Exchange Online mailbox.
User1 leaves your company.
You need to configure the user account of User1 to meet the following requirements:
✑ The Microsoft 365 license assigned to User1 must be available for another user.
✑ Manager1 must be able to manage all the contents in the mailbox of User1.
Which three actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.
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Suggested Answer:
by mackypatio at May 29, 2021, 12:39 p.m.

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Xtian_ar
4 months, 3 weeks ago
When a user leave the company what you must do inmediately is to disable the account (or change the password) in order he/she cannot access the mailbox anymore.
upvoted 1 times
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Amir1909
5 months ago
Correct
upvoted 1 times
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ARYMBS
2 years, 1 month ago
As long as removing license is later step than converting mailbox to shared any answer is valid.
upvoted 3 times
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MichelaF
2 years, 2 months ago
Correct answare and steps.
upvoted 1 times
Nyamnyam
6 months, 2 weeks ago
Well, verbally these steps are the correct ones. But in reality when a user is leaving the company, its account gets deleted (to effectively remove access to all assigned resources), which also automatically releases the license for the next user. But, well, Microsoft exams are not always about real life ;)
upvoted 1 times
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Laxreasoning
2 years, 3 months ago
Should be disabling the mailbox to stop User1 who has left from logging in, but that won't remove the license as required
upvoted 2 times
[Removed]
10 months, 2 weeks ago
Agree, it should be the fourth step
upvoted 1 times
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JWK3
2 years, 8 months ago
More or less agreed, however I said remove the license before giving the manager access, which whilst still correct and probably the better way in the real world (in case you get distracted and forget to remove the license), would I have lost points in the exam, or can questions take multiple solution orders, assuming this way is also "correct"?
upvoted 2 times
Ivanvazovv
2 years, 3 months ago
That was the first thing I thought of. Steps 2 and 3 can be done in any order but do we have to guess what Microsoft had in mind. This looks like an easy way to lose point without making a mistake.
upvoted 2 times
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J4U
2 years, 7 months ago
License shouldn't be removed before converting it to shared mailbox, otherwise mailbox will be soft deleted. You can assign permission at any stage.
upvoted 6 times
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Stev_M
2 years, 10 months ago
Just don’t remove the licence first because that will move the mailbox to the recycle bin.
upvoted 2 times
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albie101
2 years, 11 months ago
Our Exchange Online Archive.
upvoted 1 times
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mackypatio
2 years, 11 months ago
what will happen if the mailbox usage is more than 50GB, then you convert into shared mailbox and have its license removed?
upvoted 3 times
Darisha
2 years, 10 months ago
Good question! Logically, I would say that it wont allow you to convert it if it's more than 50GB...
upvoted 1 times
Darisha
2 years, 10 months ago
But in general, if it's the case with <50GB, same result would be to: 1. convert to shared mailbox 2. remove the license 3. grant full access
upvoted 5 times
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J4U
2 years, 7 months ago
If the mailbox size is more than 50GB and you convert it to shared mailbox, the mailbox quota will be reduced from 100GB to 50GB. However the emails in the mailbox will remain AS IS and just that manager can't send or receive emails. The requirement is however fulfilled for just managing the mailbox contents.
upvoted 4 times
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plemaistre
2 years, 9 months ago
The shared mailbox would have to keep the license that the user had to keep the quote on the shared mailbox to 100 GB. If the had an E3 license it would be cheaper to switch the license to an Exchange P2 license. https://docs.microsoft.com/en-us/office365/servicedescriptions/exchange-online-service-description/exchange-online-limits#:~:text=than%2010%20MB.-,10,-Shared%20and%20resource
upvoted 2 times
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