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Exam PL-200 topic 4 question 12 discussion

Actual exam question from Microsoft's PL-200

Question #: 12
Topic #: 4

HOTSPOT -
You create a new Power Virtual Agents chatbot for an organization.
Testing and production deployment of the chatbot are not complete.
You need to ensure that appropriate users can access the chatbot.
Which methods should you use? To answer, select the appropriate options in the answer area.
NOTE: Each correct selection is worth one point.
Hot Area:

Show Suggested Answer

Suggested Answer:

Box 1: Use the demo website -
When publishing the bot to the web, you can publish to a prebuilt demo website (which you can use to share the bot with your teammates and stakeholders) and to your own live website.
Box 2: Share the chatbot to a security group containing all users.
A license for each user, also known as a "per user license" (or "Power Virtual Agent User License" as referred to on the Microsoft 365 admin center), should be assigned to individual users who need access to create and manage chatbots.
To simplify user license management, you can assign licenses to an Azure Active Directory (Azure AD) security group.
Box 3: Embed the chatbot code in an IFRame on your copany's public website
You can add your bot to a live website as an IFrame. Your live website can be a customer-facing external website or an internal site, like a SharePoint or Yammer site.
Reference:
https://docs.microsoft.com/en-us/power-virtual-agents/publication-connect-bot-to-web-channels https://docs.microsoft.com/en-us/power-virtual-agents/requirements-licensing

by Louise at June 2, 2021, 6:19 a.m.

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vishjust

Highly Voted 3 years, 7 months ago

for 2nd its "share it with individual user" You can only share a bot with individual users, which means you can't share it with a security group or distribution group in your organization. You also can't share with users or groups outside of your organization. https://docs.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-a-bot

upvoted 48 times

burntsecondary

3 years ago

This can get confusing. Per the link provided you can share a bot with a security group to allow people to chat with the bot. You share a bot with an individual to allow that user to manage and edit the bot. (So that means the 2nd is "Share it with individual user" because we want them to be able to edit the bot)

upvoted 10 times

Gloria888

2 years, 8 months ago

Yea, this is what I want to say. Actually you CAN share the bot to the security group, but the members can only chat with the bot instead of editing.

upvoted 4 times

[Removed]

1 year, 9 months ago

It was mentioned that users only need to test, edit the bot was never mentioned. Then, seems sharing with group will work. Will it not?

upvoted 1 times

[Removed]

1 year, 9 months ago

I guess the key words for the second question is "appropriate users", then yes, I would select share with individual

upvoted 1 times

[Removed]

1 year, 8 months ago

It does say 'edit', then share individual is the correct answer for #2

upvoted 1 times

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Samurai88

1 year, 10 months ago

This is correct. It is not possible to share the bot with a security group for editing purposes: When sharing a bot for collaborative authoring, you can only share it with individual users. You can't share it with: A security group in your organization. Distribution group in your organization. Users or groups outside of your organization.

upvoted 2 times

[Removed]

1 year, 9 months ago

But unlicensed users just need to test/use the chatbot, then why not?

upvoted 2 times

[Removed]

1 year, 9 months ago

I guess the key words for the second question is "appropriate users", then yes, I would select share with individual

upvoted 1 times

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Stinow

3 years, 2 months ago

Just tried; you -CAN- share with a security group.

upvoted 19 times

DimpleG

2 years, 2 months ago

We need to share with collaboration means edit https://learn.microsoft.com/en-us/power-virtual-agents/admin-share-bots

upvoted 1 times

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swati789

2 years, 8 months ago

docs.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-a-bot-for-collaboration

upvoted 2 times

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Jummiet

Highly Voted 3 years, 6 months ago

The @nd answer is wrong. You can only share a bot with individual users, which means you can't share it with a security group or distribution group in your organization. You also can't share with users or groups outside of your organization. Check out point no 2of this doc- https://docs.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-a-bot

upvoted 17 times

D365Apprentice

1 year, 7 months ago

The question says share with Internal users therefore is is correct https://learn.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-bot-with-security-groups

upvoted 3 times

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Jummiet

3 years, 6 months ago

I meant to type the 2nd answer

upvoted 2 times

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peruru

3 years, 6 months ago

This is the correct answer.

upvoted 2 times

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calvinhan94

Most Recent 7 months, 1 week ago

You can share with security group containing all users, but not for collaborative authoring (edit). You can share the bot with security group to let them use the bot. For authoring, it needs to be shared with individual user. https://learn.microsoft.com/en-us/microsoft-copilot-studio/admin-share-bots?tabs=web#share-a-bot

upvoted 2 times

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Agnes202307

11 months, 1 week ago

For allowing other licensed users to edit the chatbot, the correct is: Share the chatbot with individual users "Individual users can be granted edit access to the bot. This option is typically used when you want to share the bot with a few selected users who need to edit the bot. https://learn.microsoft.com/en-us/microsoft-copilot-studio/admin-share-bots?tabs=web#share-a-bot

upvoted 1 times

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MrEz

11 months, 2 weeks ago

hmm as a non native english speaker I had understood: "You create a new Power Virtual Agents chatbot for an organization." for organisation = internal usage only. Therefore I would never ever publish it for public (everyone on the planet). "You create a new Power Virtual Agents chatbot for an organizations' website visitor". would have been clear.

upvoted 1 times

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D365Apprentice

1 year, 7 months ago

The answers in the question is correct https://learn.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-bot-with-security-groups

upvoted 1 times

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FaresAyyad

1 year, 8 months ago

The answers are correct, You can share the chatbot with a security group containing all users(licensed). https://learn.microsoft.com/en-us/power-virtual-agents/admin-share-bots

upvoted 1 times

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[Removed]

1 year, 9 months ago

I guess the key words for the second question is "appropriate users", then yes, I would select share with individual rather than security group that contains all users, although it is not specified if the group contains all users from the company or the users you want to share the bot with :(

upvoted 1 times

[Removed]

1 year, 8 months ago

ATTENTION: The second statement does say 'edit', then share with individual is the correct answer.

upvoted 1 times

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RazielLycas

2 years, 1 month ago

The answers are partially correct, the second question is option "1" actually you can SHARE with a security group but provide just the use of the bot, if you want to provide the editing capability, single users only

upvoted 1 times

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OldHand1

2 years, 2 months ago

This is the confusion on the 2nd, you can both share to both a group and an individual as the article suggests, but if you read the detail, to share and allow other users to collaborate on the bot, you can ONLY share it with them individually. Sharing to a Group only allows them to chat with the bot. https://learn.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-a-bot

upvoted 4 times

allesglar

2 years, 2 months ago

Right and on top it says "share with a security group for use" not for collaboration which probably implies editing.

upvoted 1 times

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OldHand1

2 years, 3 months ago

The reason for the confusion is if you skim read the documentation there are notes to say 'you can only share with individual users' and one saying 'you can only share with a group'. If you take the time to read they are in different contexts, to allow users to chat with the bot you MUST share to a group, to allow users to edit you MUST share with individual users.

upvoted 2 times

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Claudia_Mico

2 years, 3 months ago

You can only share a bot with security groups. You cannot share with Microsoft 365 groups or individual users directly. You can manage individual user access by adding or removing users from the security group. You can review the security group's permission: use, edit, etc.

upvoted 2 times

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AdyK

2 years, 4 months ago

Took the exam in August 2022. This question was on it.

upvoted 1 times

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Sujadocs

2 years, 4 months ago

This question was not part of the exam in Aug 2022

upvoted 1 times

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JoaoRyff

2 years, 4 months ago

You can only share a bot with individual users, which means you can't share it with a security group or distribution group in your organization. You also can't share with users or groups outside of your organization. from https://docs.microsoft.com/en-us/power-virtual-agents/admin-share-bots#share-a-bot-for-collaboration

upvoted 1 times

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pgchand

2 years, 4 months ago

2nd One is Share with Individual Users , the reason is that if you share with security group the only option is to use and can not edit hence the ask in question is to Edit also hence the answer will be share it with individual user

upvoted 3 times

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BrettusMaximus

2 years, 5 months ago

- Demo web - Share Security Group (Must have changed - You can now share with both individual and group) - Embed

upvoted 1 times

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