HOTSPOT - You are reviewing policies for the SharePoint Online environment. For each of the following statements, select Yes if the statement is true. Otherwise, select No. NOTE: Each correct selection is worth one point. Hot Area:
The 3rd answer statement indirectly states that the user deleted the file on April 15, 2026, which is well beyond the 4 years of retention, and admins will not be able to recover the file.
Hence, the answer should be Yes, Yes, No.
Answer is Yes, Yes, No
When configuring a retention policy you can set, [At the end of the retention period "Do Nothing"]. Isn't this the same thing as "retain items forever"?
NO: No, it's actually the opposite. Retain forever means take steps to ensure the item is never permanently deleted (will always be returned in eDiscovery searches). Whereas "do nothing" at the end of the retention period means no longer take steps to ensure the item isn't permanently deleted - in other words, the item can now be deleted by a user or system-initiated action & they won't be returned by eDiscovery searches. So, there is no way to recover the file after 4 years, for 2026 the file will be deleted.
You are correct: https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence
Though retention wins over deletion, there is an exception, which needs to be understood. Please read the below statement, which is a "copy-paste" from the Microsoft documentation.
https://learn.microsoft.com/en-us/purview/retention?view=o365-worldwide&tabs=table-overriden#the-principles-of-retention-or-what-takes-precedence
Example for this first principle: An email message is subject to a retention policy for Exchange that is configured to delete items three years after they are created, and it also has a retention label applied that is configured to retain items five years after they are created.
The email message is retained for five years because this retention action takes precedence over deletion. The email message is permanently deleted at the end of the five years because of the delete action that was suspended while the retention action was in effect.
Hence, the answer is Yes, Yes, No.
I believe it must be N-Y-N
First answer is No, since "user can access the file". The file will be deleted on Jan 1 2023, but kept in preservation hold. On Jan 15th, the admin has to recover it first and only after that user can "access" the file.
Remember, "retention wins over deletion" does not mean deletion does not takes place. File gets deleted but gets retained in the hold and can be recoverred. Read below text from documentation:
"Retention wins over deletion. Content won't be permanently deleted when it also has retention settings to retain it. While this principle ensures that content is preserved for compliance reasons, the delete process can still be initiated (user-initiated or system-initiated) and consequently, might remove the content from users' main view. However, permanent deletion is suspended."
https://learn.microsoft.com/en-us/purview/retention?view=o365-worldwide&tabs=table-overriden#the-principles-of-retention-or-what-takes-precedence
Alright! Priority to retention policies over deletion policies
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