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Exam PL-100 topic 2 question 40 discussion

Actual exam question from Microsoft's PL-100

Question #: 40
Topic #: 2

HOTSPOT -
Inspectors for a city building department use a Microsoft Teams channel. Inspectors use SharePoint to view construction bylaws, rules, and regulations.
The city clerk emails inspectors links to new bylaw proposals. Inspectors vote on the proposals and provide additional feedback.
You need to demonstrate to the city clerk how they can automate the process.
Which option should you use? To answer, select the appropriate options in the answer area.
NOTE: Each correct selection is worth one point.
Hot Area:

Show Suggested Answer

Suggested Answer:

Box 1: Cloud flow -
Create a cloud flow when you want your automation to be triggered either automatically, instantly, or via a schedule.
Cloud flow Instant flows - Start an automation with a click of a button. You can automate for repetitive tasks from your Desktop or Mobile devices. For example, instantly send a reminder to the team with a push of a button from your mobile device.
Suitable for: Wide range of tasks such as requesting an approval, an action in Teams or SharePoint.
Cloud flow Automated flows - Create an automation that is triggered by an event such as arrival of an email from a specific person, or a mention of your company in social media.
Incorrect:
* Use desktop flows to automate tasks on the Web or the desktop.
* Business process flows provide a guide for people to get work done. They provide a streamlined user experience that leads people through the processes their organization has defined for interactions that need to be advanced to a conclusion of some kind. This user experience can be tailored so that people with different security roles can have an experience that best suits the work they do.

Box 2: Manually trigger a flow -
Box 3: Send an e email with options
When you use the Send Email with Options action, effectively the Flow will pause until it receives a response. Once it received a reply it can then do something with the response.
Incorrect:
* adaptive cards are used to display information
* Post a choice of options to a user in Teams
Reference:
https://docs.microsoft.com/en-us/power-automate/flow-types
https://docs.microsoft.com/en-us/power-automate/introduction-to-button-flows https://powerusers.microsoft.com/t5/Building-Flows/send-Email-with-options/td-p/285830

by et_learner at Sept. 10, 2022, 7:42 a.m.

Comments

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Mikmok

Highly Voted 2 years, 7 months ago

A:Cloudflow, B: For selected file in SharePoint because in there the bylaws are saved C: Adaptive cards, because the clerks are using Teams and need approval and additional feedback

upvoted 18 times

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Edriska

Most Recent 1 year, 11 months ago

My answer for the three options is: - Type of flow: Cloud flow - Trigger type: When an item is created or modified in SharePoint - Flow step to replace emailing links: Post an adaptive card to a channel and wait for a response

upvoted 2 times

Edriska

1 year, 11 months ago

Here is my explanation: - A cloud flow is a type of flow that runs in the cloud and can connect to various services and apps, such as SharePoint, Teams, Outlook, etc. A cloud flow can be triggered by various events, such as a button click, a schedule, a data change, etc. In this scenario, a cloud flow is suitable because it can integrate with SharePoint and Teams, and it can be triggered by a change in the SharePoint list.

upvoted 1 times

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Edriska

1 year, 11 months ago

Type of flow: Cloud flow. This is "correct ". A cloud flow can connect to SharePoint and Teams, and be triggered by various events. Trigger type: Manually trigger a flow. This is "incorrect" . This trigger starts a flow with a button click, not when a new item is created or modified in SharePoint. The correct trigger is “When an item is created or modified in SharePoint”. Flow step to replace emailing links: Send an email with options. This is "incorrect" . This action still uses email, which is inefficient and cumbersome. The correct action is “Post an adaptive card to a channel and wait for a response”, which uses an interactive message in Teams.

upvoted 1 times

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Edriska

1 year, 11 months ago

Here is my explanation: - The trigger "When an item is created or modified in SharePoint" is used when you want to start a flow based on a new or updated item in a SharePoint list or library. This trigger allows you to specify the site address and the list name as inputs. In this scenario, this trigger is suitable because it can monitor the SharePoint list that contains the bylaw proposals and start the flow whenever there is a new or modified proposal. - The action "Post an adaptive card to a channel and wait for a response" is used when you want to send an interactive message to a channel in Teams, where users can provide input and submit their response. An adaptive card is a customizable card that can contain text, images, buttons, inputs, etc. This action allows you to specify the team name, the channel name, and the adaptive card JSON as inputs. In this scenario, this action is suitable because it can send the bylaw proposal information to the inspectors in Teams, where they can vote and provide feedback using the adaptive card buttons and inputs.

upvoted 1 times

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ryan_hoang4949

2 years, 4 months ago

New proposal > Clerk send email with link to proposal file in SharePoint > Inspector open the file > The cloud flow is triggered > It will post a Yes/No option set to Team Channel and wait for Inspector's response to end the flow session, by using Adaptive Cards. So the answer is 1/3/2

upvoted 1 times

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RazielLycas

2 years, 7 months ago

Imho answers are: 1 / 3 / 4

upvoted 2 times

RazielLycas

2 years, 7 months ago

SORRY I mean : 1 / 3 / 2

upvoted 8 times

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Urchylis

2 years, 8 months ago

For the trigger type, it should be for a selected file in SharePoint. Its a manual trigger that shows up in SharePoint that allows the user view a file, add comments if needed and run the flow.

upvoted 1 times

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Bekah123

2 years, 9 months ago

Should be Post An Adaptive Card since they need to approve AND provide additional feedback.

upvoted 3 times

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et_learner

2 years, 9 months ago

Correct!

upvoted 1 times

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