Exam MB-800 topic 1 question 32 discussion

HOTSPOT -
A company creates blanket purchase orders from inbound documents that are sent to Dynamics 365 Business Central by purchasing agents.
When a new blanket purchase order is created with a certain item, the system must send a procurement supervisor a request to approve the purchase order.
Purchase orders must not be posted until the procurement supervisor approves the purchase order.
You need to configure the system. To answer, select the appropriate options in the answer area
NOTE: Each correct selection is worth one point.
Hot Area:

Suggested Answer:
Box 1: Business Central workflows
Change management introduces a managed workflow that makes sure that purchase orders are locked when they have been approved. The purchase orders cannot be changed until you start the change request workflow.
Note: A workflow represents a business process. It defines how a document flows through the system and indicates who must complete a task or approve a document.

Box 2: Then Response -

Box 3: When Event -
The workflow is divided into three sections:
1. When Event This is where the trigger is selected. Examples of trigger could be:

A master data record is changed -

A journal line is created -
an Incoming document is created or released
Approval of a document is requested
2. On Condition of - The conditions are related to the event and opens for creating filters for when the event is triggered
3. Then Response - The Responses responds to what the next step in the work are.
Reference:
https://docs.microsoft.com/en-us/dynamics365/business-central/across-how-to-create-workflows https://docs.microsoft.com/en-us/dynamicsax-2012/appuser-itpro/key-tasks-change-management-for-purchase-orders