Exam PMP topic 1 question 331 discussion

Actual exam question from PMI's PMP

Question #: 331
Topic #: 1

A project manager discovers that the project team is spending a large amount of time delivering several reporting formats for the same project updates to multiple stakeholders.
What should the project manager do to reduce the time spent on these activities?

A. Update the communications management plan to remove less influential stakeholders.
B. Delegate all of the stakeholder communications activities to a project team member.
C. Segment the types of communications to be delivered to different stakeholders.
D. Hold biweekly status meetings to deliver information to all stakeholders at once.

Show Suggested Answer

Suggested Answer: C 🗳️

by Hung3102 at March 30, 2023, 12:59 a.m.

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Alizade

Highly Voted 1 year, 2 months ago

Selected Answer: C

The project manager should segment the types of communications to be delivered to different stakeholders based on their interest and need for information. Not all stakeholders require the same level of detail or frequency of updates. This approach will reduce the time spent by the project team in delivering several reporting formats for the same project updates to multiple stakeholders, while still ensuring that all stakeholders are informed and engaged appropriately. It is important to update the communications management plan to reflect this new approach.

upvoted 5 times

Hung1

1 year, 1 month ago

Option D, holding biweekly status meetings to deliver information to all stakeholders at once, may not be the best solution as some stakeholders may require more frequent updates or more specific information than what can be delivered in a general status meeting.

upvoted 1 times

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Lucky_Cindy

Most Recent 7 months, 2 weeks ago

Selected Answer: C

C is correct

upvoted 1 times

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victory108

9 months, 4 weeks ago

Selected Answer: C

C. Segment the types of communications to be delivered to different stakeholder

upvoted 1 times

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TONYJAVI

10 months, 2 weeks ago

Selected Answer: C

Totally C.

upvoted 1 times

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Hung3102

1 year, 2 months ago

By segmenting the types of communication, the project manager can tailor the updates to each stakeholder group's needs and reduce the time spent on creating multiple reporting formats. This approach ensures that stakeholders receive relevant information and prevents them from receiving unnecessary information that could lead to confusion or disinterest.

upvoted 3 times

Hung1

1 year, 1 month ago

upvoted 1 times

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