Exam PMP topic 1 question 116 discussion

Actual exam question from PMI's PMP

Question #: 116
Topic #: 1

A company's CEO complains about the frequency of project communications. The CEO receives five project reports each week by email but does not have enough time to review them. In addition, the information that the CEO receives is not relevant in that it does not explain the project status.
What should the project manager do first?

A. Meet with the team and decide the type and frequency of the reports to send to the CEO
B. Send the CEO one executive summary per week instead of five reports per week
C. Review the communications management plan
D. Review the stakeholder engagement plan.

Show Suggested Answer

Suggested Answer: C 🗳️

by Mobarak7 at April 18, 2023, 7:40 p.m.

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ba25530

3 weeks, 1 day ago

Selected Answer: C

Already it is the issue of communication, not knowing the level of information of the stakeholders. The CEO, known as a stakeholder, needs to know what level of information they need to know so the answer is C. Review the communication plan

upvoted 1 times

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Princessviv96

2 months, 3 weeks ago

Selected Answer: D

in this scenario start by reviewing the stakeholder engagement plan then instead of sending five reports you can send one executive summary with key information that the CEO wants to know about the project

upvoted 1 times

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K91

5 months, 1 week ago

Selected Answer: C

Communications management plan Communications management plan is about "how to communicate", while stakeholder engagement plan is about "who stakeholders are", "how important they are", "how influential they are", "what expectations they have" etc. Stakeholder engagement plan may have some information about communication, but it's not the main part.

upvoted 1 times

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Yak_Yeti

5 months, 3 weeks ago

Selected Answer: D

The communications management plan defines the overall communication strategy for the project. While it's important, the stakeholder engagement plan is more specific to individual stakeholder needs. The CEO's complaint is a stakeholder-specific issue, making the stakeholder engagement plan the more appropriate first point of review.

upvoted 1 times

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kavikris

6 months, 3 weeks ago

Selected Answer: A

Before reviewing the communication plan, first thing to do is to meet what reports are relevant for the CEO and in what frequency to be sent then the communications plan can be updated accordingly

upvoted 1 times

kavikris

6 months, 3 weeks ago

moreover, if the communication plan contains strategies for 100 stakeholders , the project manager cant review for all customers when the problem is for one stakeholder right?

upvoted 1 times

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23169fd

9 months, 1 week ago

Selected Answer: C

The purpose of the Communication Management Plan is to ensure that all stakeholders receive timely and appropriate information. The purpose of the Stakeholder Engagement Plan is to proactively manage stakeholder expectations, foster positive relationships, and ensure stakeholders are informed, involved, and supportive of the project

upvoted 2 times

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