Exam PMP topic 1 question 1023 discussion

C. Plan to execute the procurement tasks in a virtual environment: Since local vendors are unavailable due to an unexpected event, the project manager needs to adjust the procurement approach to ensure the required services are obtained from international vendors. Planning to execute procurement tasks in a virtual environment allows the project manager to adapt to the new situation, finding ways to work with vendors in other countries while considering any necessary adjustments, such as changes in communication channels, logistics, or regulatory requirements.

A. Review organizational process assets (OPAs) for similar projects

This could be a viable solution, but it's important to first review OPAs to see if similar approaches have been successfully implemented in the past.

from GPT: A. Review organizational process assets (OPAs) for similar projects. Leverage Past Experience: Reviewing OPAs can provide valuable insights into how similar situations have been handled in the past. This can include lessons learned, templates, and strategies that were effective in dealing with disruptions in local vendor availability. Informed Decision-Making: By understanding how similar challenges were addressed in previous projects, the project manager can make a more informed decision about how to proceed. This can include identifying potential risks, mitigation strategies, and alternative approaches. less preferable: C. Plan to execute the procurement tasks in a virtual environment: While virtual procurement is a viable option, it is important to first understand the implications, challenges, and how it was handled in similar projects. This can be part of the solution, but should not be the initial step without thorough consideration.

Three things to note 1. During "Planning stage", the PM got to know that vendors not going to perform due to their major event. 2. There is an option to hire an international contractor ( which may cost money) 3. This company ALWAYS acquire services from local vendor Reviewing OPA is a good technique to get historical data and policies and procedures whether the company allows to spend the money or not. Provided if company allows, then option C so in this case review the company's OPA first. so my choice is option A

The first sentence tells you why you do not need to look at the OPAs. There is no precedence on not hiring local.... "A company has always acquired very specialized services from local companies for its projects." Plan to find and work with a vendor virtually, meaning online chats and meetings.

A seems to be make up answer. There is no mention of similar projects

Leveraging past experience helps identify procurement strategies, risk and mitigations.

Reviewing organizational process assets (OPAs) for similar projects can provide valuable insights into how the organization has dealt with similar challenges in the past. This may include information on procurement strategies, risk mitigation measures, and alternative approaches to acquiring specialized services. Learning from past experiences documented in OPAs can help the project manager make informed decisions on how to proceed in the current situation, potentially identifying alternative vendors or strategies to mitigate the impact of the unexpected event on the project.

This option offers the most proactive and agile response. Consider: Exploring virtual options: Investigate companies in other countries that offer the required services and can operate virtually. Utilize online communication platforms and collaboration tools to ensure effective project execution. Adapting project plan: Adjust the procurement timeline and task dependencies to accommodate the virtual approach and minimize delays. Communicate the changes clearly to stakeholders. Assessing risks and mitigation plans: Identify potential challenges like time zone differences, cultural differences, and communication barriers. Develop mitigation strategies to address these risks proactively.

In this situation, where local vendors are unable to operate due to an unexpected major event, the project manager should explore the option of hiring services from companies in other countries. To facilitate this, planning to execute the procurement tasks in a virtual environment is crucial. This includes adapting the procurement processes and communication methods to accommodate the involvement of vendors from different geographical locations. This approach allows the project to continue despite the challenges with local vendors.

C is correct. When same service is available from other countries, go for it and manage it virtually.

A is the correct Answer