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Exam PMP topic 1 question 1200 discussion

Actual exam question from PMI's PMP
Question #: 1200
Topic #: 1
[All PMP Questions]

A project manager is working on a project with three virtual teams. Team A is in a different time zone than teams B and C. The project was going well, but recently team A has started feeling left out. Information reaches team A late or is sometimes missed, and teams B and C give preference to each other's problems over team A. The project manager has already set project guidelines, but realizes they need to be improved.

Which two things should the project manager do to help the teams collaborate better? (Choose two.)

  • A. Update the communications management plan and encourage the teams to review it promptly and proactively.
  • B. Schedule weekly progress meetings with all three teams and have them take turns as key players.
  • C. Create a status reporting template and share it with all team members before the day ends.
  • D. Plan for team members to temporarily work at each other's locations to better provide a sense of community.
  • E. Schedule daily meetings with each team to understand their progress and concerns in detail.
Show Suggested Answer Hide Answer
Suggested Answer: AB 🗳️

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UppersquareCapital
11 hours, 34 minutes ago
Selected Answer: AC
By updating the communications management plan, the project manager can establish clearer guidelines and processes for communication across different time zones and teams. This updated plan should outline expectations for communication frequency, methods, and protocols for sharing information. Encouraging all teams to review and adhere to this plan ensures that everyone is on the same page regarding communication practices, which can help address the issue of team A feeling left out due to delayed or missed information. Also, implementing a standardized status reporting template ensures consistent and timely updates from all teams. This template should include key progress updates, challenges, and any other relevant information that needs to be shared regularly among the teams. By sharing the template before the end of the day, team members can provide updates that will be ready and accessible for other teams when they begin their workday.
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Aditech
3 weeks ago
AB To help the teams collaborate better, the project manager should consider the following actions, according to PMBOK principles: 1. **Revise Communication Channels**: Review and update communication channels to ensure timely and inclusive communication among all three virtual teams. This may involve implementing new tools or adjusting communication protocols to address the time zone differences and ensure that information reaches all teams promptly. 2. **Foster Team Building Activities**: Organize virtual team building activities or workshops to strengthen relationships and foster a sense of unity among the three teams. This can help improve collaboration, build trust, and reduce feelings of isolation or exclusion experienced by team A. By implementing these strategies, the project manager can improve collaboration and communication among the virtual teams, leading to better project outcomes. Adigun.
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