Exam PMP topic 1 question 562 discussion

Will go for B. By reviewing the cost management plan with internal participants and the CEO beforehand, the project manager would have ensured that there is alignment and agreement on the budget before presenting it to the external client representative. This would have provided an opportunity to address any concerns or questions internally and make any necessary adjustments or clarifications prior to the meeting. By doing so, the project manager would have increased the likelihood of a smooth and productive discussion during the meeting, reducing the risk of the CEO abruptly ending it.

Presenting sensitive information like the budget in a meeting that includes external stakeholders—such as a client representative—without prior alignment can lead to discomfort, misunderstandings, or even strategic concerns for the organization. To avoid such a situation, the project manager should have: Reviewed the cost management plan and presentation with internal stakeholders (e.g., the CEO and sponsor) Gained approval or alignment on what information can be shared externally Ensured that only appropriate details are disclosed to external parties, respecting internal confidentiality and strategic interests

The correct answer is A as the information sharing with external reps may be sensitive

reviewing communication management plan will not address budget issue

In project management, especially following PMBOK guidelines, proper stakeholder engagement and communication are essential. When discussing sensitive topics like the budget, it’s important to ensure that internal alignment exists before presenting this information to external stakeholders. By reviewing the cost management plan first with the CEO and other internal participants, the project manager could have ensured there were no surprises and addressed any concerns ahead of time.

I think it is B

Would vote for B, since CEO only stop when budget was presented, probably signifying there was an issue with the budget, hence cost management plan.

The project manager should have **B. Reviewed the cost management plan with internal participants and CEO prior to inviting an external client representative to the meeting**. This would have ensured that all internal stakeholders, including the CEO, were aligned on the budget details before presenting them to the external client representative. This could have prevented any surprises during the meeting and avoided the abrupt ending. It's always a good practice to ensure alignment among internal stakeholders before involving external ones. This helps to present a unified front and can lead to more productive meetings.

internal budget should not be exposed to external people. A seems more relevant, while B did not stop sharing this piece of information. I support answer A.

B is more relevant

A. Reviewed the communications management plan before inviting an external client representative to the meeting

why stop only at the budget then and not the beginning ? our organization we usually discuss everything internally first before get external partners involved.

I will go with A as well. If the external client rep was supposed to be there, then the CEO wouldn't have asked the PM to stop the meeting. You don't need to review it with the CEO prior to the meeting if everyone attending the meeting is suppose to be there.

Answer is A