Exam PMP topic 1 question 525 discussion

B is the correct answer. The stakeholder has been promoted to lead another project. With this promotion, his priorities will change, his needs will change. The PM needs to do a brand new stakeholder analysis to see where he stands now on the power/influence grid and then update the engagement strategy according to his new role. He may no longer be interested or supportive towards this project, as his priority would now be to make his own project a success.

To ensure proper communication with the stakeholder who has been promoted to lead another functional area, the project manager should have the project team update the stakeholder register. The stakeholder register is a key document that lists all stakeholders involved in the project and their roles, responsibilities, and communication requirements. The register should be updated whenever there are changes in stakeholder roles or responsibilities. In this situation, the stakeholder who has been promoted to lead another functional area is still a stakeholder in the project. Therefore, the stakeholder register should be updated to reflect their new role and any changes in their communication requirements. Updating the project management plan or the stakeholder engagement plan may also be necessary, but the stakeholder register is the most appropriate document to update in this situation. The communications management plan outlines how project communications will be managed, but the stakeholder register is the document that lists all stakeholders and their communication requirements.

The key part of the question is "to ensure proper communications to stakeholders". Updating the Stakeholder register is an important initial step because it keeps stakeholder information current. Recording the new role and any updated contact details ensures the project team has accurate data. However, this alone doesn’t guarantee that communication remains effective—it’s a record, not a strategy. The Communications management plan, on the other hand, builds on stakeholder information to define how communication occurs. If the promoted stakeholder’s new position alters their communication needs—such as frequency, format, or content—adjusting this plan ensures those needs are met. Since the question focuses on "proper communications" and implies action to maintain effectiveness across all stakeholders, the Communications management plan is the most directly relevant document. It uses updated stakeholder data (from the register) to adapt communication strategies as needed.

The Communications Management Plan defines how project information is shared with stakeholders, including methods, frequency, and responsibilities. Since the stakeholder has been promoted and now has a different role, their communication needs and level of involvement may have changed. Updating the Communications Management Plan ensures: The new role's information needs are addressed. The frequency and format of communication are appropriate. The stakeholder receives relevant project updates.

C for sure :)

This is B

Stakeholder Register: This document lists all project stakeholders, including their roles, responsibilities, interests, and contact information. Since the stakeholder has been promoted and now leads another functional area, their role, influence, and possibly their communication needs have changed. Updating the stakeholder register will ensure that the project team accurately tracks and manages this stakeholder's involvement.

B - as the quesiton info the stakeholder is motivated to other position but he still a part of stakeholder of the team so firstly, PM need to update the engagement plan to align with these change

My answer is D

When a stakeholder's role within the company changes but they remain a stakeholder in a project, the project manager should ensure that the Communications Management Plan is updated (Option D). The Communications Management Plan is a part of the overall Project Management Plan that specifically outlines how, when, and by whom information will be administered and disseminated. This plan should be revised to reflect the new role of the stakeholder to ensure that communications are appropriate, effective, and directed to the right individual in their new capacity. Adjusting this plan helps in maintaining clear, accurate, and timely communication flows, which are crucial for project success, especially when stakeholders' organizational roles and responsibilities change.

B. Stakeholder engagement plan

A stakeholder engagement plan (SEP) documents how involved and influential your project stakeholders are. It also outlines your stakeholder communication plan, including when you'll reach out to each stakeholder, what platform you'll use, and how much information you'll deliver. The person in question is already stakeholder so they are already registered.

Stakeholder engagement plan and Communication strategies are inter-related. The correct answer is "stakeholder engagement plan". If the question is, what will be first document to be updated means "Stakeholder register".

C. Stakeholder register. The project manager should have the project team update the stakeholder register to ensure proper communication with stakeholders, including the stakeholder who has been promoted to lead another functional area. The stakeholder register is a key document in stakeholder management, and it should be updated regularly to reflect any changes in stakeholders' roles, responsibilities, or interests. This will ensure that the project team is aware of any changes that may affect project objectives and can adjust communication plans accordingly. While the project management plan, stakeholder engagement plan, and communications management plan may also need to be updated, the stakeholder register is the most critical document to update first as it contains essential information about stakeholders and their needs.

Is this not D?